Documents required for the State Aid Payment Request
- Initial request
- Awarded bid in Excel (should be sent to saltprojectfiles.dot@state.mn.us upon award)
- Abstract of bids in Excel or PDF (same as above)
- Cost split information if needed (same as above)
- Partial request
- Contractor invoice signed by the engineer
- Cost split information, if needed
- Final request
- Contractor invoice signed by the engineer and contractor
- Cost split information, if needed
Funds: Municipal (MSAS), regular (CSAH), municipal (MSAH), Town Bridge, Special Town Bridge, turnback/flex, state park and state aid disaster will be paid out by request, up to 95 percent of the total eligible costs can be requested at letting or on first partial.
Bond funds will not be paid out until eligible costs have been certified.
Other costs:
- Engineering: no documentation required by State Aid Finance, DSAEs may.
- Right of Way (ROW): submit clear documentation of the payments or costs to acquire ROW.
- Force Account (FA): submit documentation of force labor costs or an invoice from an external source like utilities or railroad. These costs also require a FA agreement to be completed and submitted with the pay request.
- Maintenance facilities: submit progress billings from the contract.